North West

NAPTOSA NORTH WEST NF 8/2013 : NAPTOSA Union Representatives Duties and Elections, PROVINCIAL SCHEDULE OF MEETINGS AND ACTIVITIES

The NAPTOSA constitution stipulates that, within the first two weeks of an academic year, the paid-up NAPTOSA members at an institution/office must elect a Union Representative (a “site steward”). The role of the Union’s Representative is an important one, especially in a labour relations era. The NAPTOSA requirements of our representatives list the main duties as follows:

 

NAPTOSA Union Representatives – Duties and Elections

 

The NAPTOSA constitution stipulates that, within the first two weeks of an academic year, the paid-up NAPTOSA members at an institution/office must elect a Union Representative (a “site steward”).  The role of the Union’s Representative is an important one, especially in a labour relations era.  The NAPTOSA requirements of our representatives list the main duties as follows:

 

·     to assist NAPTOSA members at the institution or office in handling conditions of service problems (which does not mean knowing all the answers! – the role is more one of liaison, pointing the colleague in the right direction, assistance, support and follow-up);

 

·     if so requested, to represent NAPTOSA at meetings where a Union representative is required (e.g. when staff appointments are made or during internal disciplinary processes);

 

·     to assist NAPTOSA in its communication with its members (a vital liaison role, ensuring that the staff and the Union are kept informed, records are updated, new members are recruited, responses are submitted, etc.  Without such two-way communication, your whole staff, on one hand, and the Union on the other, could miss out.);

 

·     to assist with any labour relations problems that may arise at the institution or office and which affect NAPTOSA members (which, again, does not mean knowing all the answers, but guiding and supporting the member and monitoring the situation);   

·     to represent the institution’s NAPTOSA members at Staff meetings and to encourage them to join you in participating in Branch and other NAPTOSA activities;

 

·     to perform such tasks as may reasonably be requested by the NAPTOSA Provincial Executive, Standing Committee or Branch Committees (e.g. supplying feedback, assisting with venues, submitting articles for publication, representing NAPTOSA, etc).

 

The Labour Relations Act (No 66 of 1995) gives trade union representatives certain rights and functions (e.g. of assisting, monitoring, reporting), and agreements between the employer and teacher unions govern the reasonable amount of time that may be officially requested for a representative to take off during working hours to perform those functions and/or be trained.

 

Election of the NAPTOSA Union Representative

 

 

We would be grateful if the 2012 (ie last year) Union Representative or another member would oversee the election of a NAPTOSA representative election at the institution or office, and suggest the following procedure:             

1.      Giving a few days’ notice, call a meeting of the paid-up NAPTOSA members on your staff.

 

2.      As one wants processes to be legitimate and democratic, as many as possible of the NAPTOSA members should be at the meeting.  If fewer than 25% attend, it is suggested that the meeting be reconvened at another time.  If the quorum is again not attained, carry on with the election, as below.  

 

3.      At the meeting, explain why it was called, allow for candidates to be nominated and seconded, and have the members present vote for their representative by show of hands (unless 2 or more members request a secret, written vote, in which case someone who is not a candidate should act as a returning officer).

 

4.      Should you be the only NAPTOSA member at your institution or office at present, you should kindly undertake to act as the Union Representative.

 

5.      If there are currently only 2 NAPTOSA members on a staff, the election of the Union Representative should be by mutual agreement between those 2 members.

 

6.      NB It is the sole right of members to elect their representative.  Please resist any attempts by anyone to interfere with your democratic rights.

 

 

Please ensure that the representative for 2013 knows that she/he should:

 

1.      inform the head of the institution and the institution’s secretary of his/her election, so that faxes, mail and other Union matters can be correctly directed; 

 

2.      complete the enclosed list of members form and post or fax it to the NAPTOSA North West office [(014) 597-0991] so that we have accurate records of the person who will be the link between the Union and its members at your school and so that mail, in the future, may be addressed to the NAPTOSA Representative personally;

 

3.      return the membership list, indicating members who have left or joined the staff, and whether there has been a change of name or status (eg. State-paid to governing body-paid or vice versa); and

 

4.      copy, if necessary, the new NAPTOSA North West membership forms and encourage new members of staff (temporary or permanent) to join NAPTOSA.  Remember that a member is paid R100 for every new member recruited.  Keep copies of the forms in a file for future reference.            Existing members who recruit new members, and wish to claim the Recruiters’ Incentive Fee, should note that their Tax Number as well as Bank and other requested details must be filled in on the Membership Application Form for the payment to be processed.

 

 

PROVINCIAL SCHEDULE OF MEETINGS AND ACTIVITIES

 

1.       Portfolio Committee Training (jointly with PEC)            : 08 February

2.       PSC/FINCO/HR                                                              : 7 February; 23 May; 22 August and 31 October

3.       PEC                                                                               : 8 February; 24 May; 23 August and 01 Nov

4.       Human Rights Conference                                            : 20 May

5.       School Leadership     Conference 1                              : 15/16 March (Rustenburg)

6.       School Leadership Conference 2                                  : 14/15 June (Klerksdorp)

7.       Social and Cultural Closing Functions                           : 20 March; 21 June; 20 September; 06 Dec

8.       Provincial Conference                                                   : 06 September

9.       Prof. Dev. Workshops ETDP-SETA                                  : 16 February – Seile Primary School (Taung)

                                                                                            : 23 February – Madibogo-

                                                                                              BatlhapingPrimay(Atamelang)

                                                                                            : 02 March – DP Kgotleng Primary School, Unit 2,

                                                                                               Mmabatho

10.     Other Professional Development Workshops                  : 26 Jan, 2 Feb, 9 Feb, 16 Feb,

                                                                                                 23 Feb, 2 March, 9 March,

sponsored by the DBE will take place from                : 16 March, 13 April, 20 April

January to March in Ngaka Modiri Molema and

Bojanala Districts